Purchase Orders

Purchase Orders

Purchases over $3,500 require a University Purchase Order and will take extra time to complete.

If the order total from a single vendor is $3,500 or more, the Capstone office will make a purchase request from University Purchasing. Purchasing will then create a purchase order and order the materials from the vendor.

• Make your large purchases early to avoid delays on your project. Research with sponsor/coach which vendor should be used. Researching different vendors will take additional time, so plan enough time to include at least a 2-week window to setup a Purchase Order.
• Allow ten days to two weeks PLUS shipping time for a large order to be placed through University Purchasing.

Important things to think about when researching and selecting a vendor:

• Check on lead time for production or procurement. Additional shipping time may be required depending on from where it is shipping. Caution using shipments from China or overseas.
  
• Students, and most employees, are not permitted to commit the university to a purchase. Please ensure that vendors understand you are simply asking for a quote.
  
• Be aware of budget allotment. Large purchases could use your entire budget with one purchase.
  
• Ask for educational discounts.
  
• It can be very difficult to return items that don't work in your project. Scope carefully.