Office Resources

The following office resources are available to help you complete your work. If you don't see something you need, please ask the Capstone Office if they can help you get it.

Department Conference Rooms

Department conference rooms are available for Capstone teams who are hosting sponsors on visits. Please schedule the rooms with the appropriate department. You may not schedule department conference rooms for regular Capstone team meetings. Please see Team Workspace for information on regular team meeting spaces.

Video Conferences

BYU has a site license for Zoom, so holding a Zoom meeting is free and time is not limited when you log in using your netid@byu.edu. To set up for a Zoom meeting, go to https://zoom.byu.edu. You can also use Teams for video conferencing.

Different sponsors have different video conferencing requirements, so please adjust accordingly.

Team Locker

Your team may request a large locker assigned to you on the first floor of the CB or the fourth floor of the CTB. These lockers are given on a first come, first served basis.

Box Folder

Each team has a Box folder that provides for secure cloud storage of your project work, with provisions for collaborative online editing of your documents.

You are required to use Box, rather than Google Drive, because of the security provided by Box. Using Google Drive can allow your documents to be located by a public Google search if default security settings are used.

The required Box folder structure is listed at Project Files. Please use this structure to facilitate future reference to your work.

For collaborative editing, you can use the Online Editing function provided by Box. However, this function does not provide access to the full formatting capabilities of Word. For final formatting, you will want to turn off Online Editing, and edit the file on your computer. To prevent somebody else from overwriting your changes, you should lock a file before editing in on your computer. After making the changes, unlock the file to allow others to edit.

Printing Documents

When work produced for your project requires printing, use funds from your Team Budget and print the items on campus using the Campus Card, checked out from the Capstone office.

For Color pages, use the Library Maker Space
For B&W pages, use the Library Maker Space or Cougar Creations

Please be judicious about printing color copies. Color printing is significantly more expensive than black and white. Be sure you need color when you print color. Drafts may not require color. Also, note that every page printed on the color queue is charged at the color rate, so don't print a 20-page document with only one color page on the color printer.

The process for printing your Capstone poster is found in Project Poster.

CAEDM Email List

You can email every member of your team by sending an email to capstone#-l@et.byu.edu (where # represents your team number). This alias forwards email to the coach and each team member's personal email account as listed in our database. However, people who are not on the email list will not be able to send email to this list! For example, your sponsor will not be able to email you using the CAEDM email list. If you need a workaround for this, please speak with the Capstone office.

Capstone will generally use your team CAEDM email list when it is desired to contact all members of your team.